Sample Emails for Job Applications
Sending your resume by email takes more than attaching a file. The message itself is your first impression — a short, professional note that introduces you and your qualifications. Below you'll find practical sample emails for different job-application scenarios, plus tips on follow-ups and etiquette.
21 Sample Emails to Send a Resume for a Job
This collection covers a range of situations: cold applications, responses to job postings, referrals, and follow-up messages. Each example shows how to structure a clear subject line, a concise body, and a professional closing. Key elements include:
- A direct subject line that includes the job title and your name.
- A brief opening stating the position you're applying for.
- One or two sentences highlighting relevant experience.
- A polite closing with your contact information.
Follow-Up Email After Sending a Resume
A well-timed follow-up can keep your application on a recruiter's radar. Wait about five to seven business days after sending your initial email, then send a short, courteous note. Reference the original application date and the position, restate your interest, and offer to provide any additional information.
Cover Note Samples
Short email cover notes that introduce your resume without a full cover letter attachment. Ideal when the job posting asks for a resume only.
Submission Etiquette
Use a professional email address, send your resume as a PDF unless another format is requested, and always proofread before hitting send.
Cover Letter Email Template
A reusable template that pairs a brief email body with an attached cover letter and resume — suitable for most corporate applications.
Related: Email Resume Cover Letters
For more detailed cover letter templates sent via email, visit our Cover Letters section. It includes 45 models of email resume cover letters, step-by-step instructions for emailing a resume and cover letter, and downloadable templates.